Business Case Studies for IT

 Business case acts as the project defining a document that outlines the significance of business investing in a particular project. The role of a business plan is providing elaborate information on whether or not a project is economic, technical and operational viable and feasible for organization to implement. Business plan analyzes business needs and requirements to interpret problems within business and impact created by such problems. Several solutions are invented to form alternative solution to business problems.

The most effective solution is selected to act as the proposed project in business to be considered and approved through analysis in the business plan.  A business plan contains s the following features. The main objective of the business plan is providing convincing information as to why business financiers, directors, managers, and stakeholders should invest in proposed project.

1.    Executive summary

The session explains the general problems that are within the business. It outlines briefly about selected business solution outlining its convincing reason why the organization should implement it.

2.    Issue

The section gives an explanation of business problems by listing various business problems as m outlined during problem analysis process. The section explains proposed a project and its appropriateness in meeting needs and problems of business.

 3.    Anticipated Outcome

The section provides detailed information on major and main strategies implemented in bringing a solution to business needs and requirements. The session should provide elaborate definitions on how proposed project meets needs of the organization. Facts about the ability of proposed project to meet particular functions should be explained for example.  The employee will be able to analyze register students, generate reports, control security, monitor business operation, and other specific functions. 

4.    Recommendation

Recommendations section outlines summary for how proposed system shall implement address the problem. It provides specific operations and, activities improved by proposed project. Recommendation session gives exactly activities improved by proposed project. For example by improving queuing operations of customers, and utilizing available resources maximally.

5.    Justification

Justification stage should give reasons why business functions must implement proposed project.  The various alternative solutions to business are outlined. Justification provides factors and characteristic of each solution.  The section outlines the various factors considered while selecting the project. Reasons, why selected project was preferred to other, should be listed. Parameters like cost, duration is taken to implement projects, resources consumption, among other characteristics considered should be well outlined on a table (Dunagan, et al., 2012).

 6.    Business Case Analysis Team

The stage provides a list of individuals participating in planning, their roles, contributions, responsibilities or duties. Similarly, individual experts implementing a project should be contained in the analysis of terms. A summary table is containing rules, description title and name should be outlined.

7.    Problem definition and problem statement

The section explains in details business problems that led to the selection of business proposed project. Problems outlined should not be detailed.  The session should give any discussion involved in the selection of proposed project.

8.    Organization Impact

Organization impact stage explains the impact of implementing the project in business. The session gives all business processes affected by the business project. The stage should outline the tools in the form of hardware, software as well as individual areas of jurisdiction that may be affected by proposed project. The stage should give an outline of changes in roles, duties, and functions of individuals (Gustafson, 2012). 

9.    Technology migration

The stage provides detailed information on the implementation of business proposed project. Stage explains how technology shall be implemented to bring changes to the existing system.t7he session should explain how data and information should be backed up. The session should give deployment process including, methods of, implementing the system.

 10.    Project Overview

The stage should explain various attributes o project including objectives, goals, visions, aims, and scope of the project. It should explain mile stones of the project as well as project constraints, performance criteria, and assumptions. It should contain various characteristics of the project on environments, individuals and ecosystem (Quanbeck, et al., 2012).

11.    Project Description

The section gives an explanation methodologies, strategies and style applied by project developers in solving business problems. The session explains main sections and sub categories that business shall be associated with during implementation process. Project execution procedures and processes are outlined.

12.    Goals and objectives

The session involves defining the goals and objectives of the project and linking them to the requirements and major business goals and objective. Various business operations should be utilized through combining long-term business goals with its short term goals.

13.    Project Assumptions

The session outlines preliminary study assumptions for proposed project. It lists factors that remain constant and may affect project development processes.

14.    Project constraints  and Project Milestone

The session should list all project constraints associated with project as well as listing project milestone

15.    Cost Benefit Analysis

The session outline estimated the cost of proposed project. Other alternative projects should also be outlined and their corresponding cost for comparison

16.    Approvals

The last session in business analysis process should involve process approving proposed project. Executive teams should participate in the process of approving the project to determine the best approach in the initializing project. The fund should be released to mark the organization investing into business.    

Business Plan

A business plan provides a given direction followed, to accomplish a given objective, it keeps, a track on certain strategies and steps followed toward achieving a purpose. Business plan may consist of the following

1.    Title page

It defines using a small statement what project is all about. It entails a generalized summary of what business plan

2.    Business Summary

It represents an overview of the entire business plan containing most important highlights of entire business strategies. It’s usually about one page.

 3.    About Business

It usually referred to as the management planning or an operation planning. The session covers details like the structure of business, legal registration, staff and product and services produced by the organization. About business also includes business profile information usually about location, address, premises, contacts, and other relevant information.

4.    About market

It is usually marketing plan of an organization. It should explain about marketing analysis of the organization. The session should analyze various values such as competitors, in the market, the potential customers, the type of market you are entering. The session should specify marketing strategies and targets set for entering the market (Carroll, & Shabana, 2010).

5.    About Organization future

The section outlines plans that include long-term goals, strategic plans, goals, visions, business milestones.

6.    About Organization finances

The organization financial plan gives details, about the processes involved in getting funds to run business operations. The session defines cost plans in business, budget planning, estimated resources and assets within the business and other, materials that business use to run daily transactions.   

 7.    Supporting documentation

Supporting documents include various forms of legal documents, organization policy document, organization constitution and other reference materials. Other business, support documents includes maps, resumes, and financial tables.

Comparison and contrasting Business Case and Business Plan

The business case is composed for the purpose of supporting a single decision side or a single alternative within a business enterprise. On the other hand, a business plan is designed to cover interests if an entire organization or a whole enterprise.

A business case contains a prediction that estimates cash flow results and targets to accomplish nonfinancial impacts that arise from a business problem. On the other hand, business plan predicts future business operations of a given organization. The estimated activities may include long-term goals strategic plans and marketing strategies.

A business case determines financial metrics through certain measuring parameters such as Net Present Value (NPV), IRR, Return on investment (ROI), payback period and TCO based on current proposed project.

 References

Carroll, A. B., & Shabana, K. M. (2010). The Business Case for Corporate Social Responsibility: A Review of Concepts, Research and Practice. International Journal of Management Reviews, 12, 1, 85-105

DeBoer, D. R. (2011). The Business-Plan Approach to Introductory Microeconomics. Journal of Economic Education, 29, 1, 54-64.

Dunagan, W. C., Murphy, D. M., Hollenbeak, C. S., & Miller, S. B. ( 2012). Making the business case for infection control: pitfalls and opportunities. American Journal of Infection Control, 30, 2, 86-92.

Quanbeck, A. R., Madden, L., Edmundson, E., Ford, J. H., McConnell, K. J., McCarty, D., & Gustafson, D. H. (2012). A Business Case for Quality Improvement in Addiction Treatment: Evidence from the NIATx Collaborative. The Journal of Behavioral Health Services & Research : Official Publication of the National Council for Community Behavioral Healthcare, 39, 1, 91-100.

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